Friday, September 13, 2013

Business Forms Bound In Books

Even in today's technologically driven world there is still a great demand for business forms bound in books. From corner cafes to construction sites to retail merchants, many businesses still rely on this type of business form for the storage and transmission of mission critical information. These books are available both as multi-part snap-out carbonless forms or in bond and tag paper types.  Business form books can be dropped from great heights, spilled on, and handled with greasy or dirty hands and still continue to fulfill their function.

Business form books can be divided into 4 basic types. These are the the wrap-around book, the triad book, the flyleaf book, and coil or spiral bound books. Typically the form will have a perforated stub to allow it to be removed from the book. If a part of the form set needs to remain in the book, that part should not be perforated. The stub area of the book is stapled to bind the forms in the cover. Normally a piece of chipboard is added to the back of the book to provide additional stiffness.

THE WRAP-AROUND COVER

A wrap-around cover is composed of a single piece of 150lb manila tag that has been scored in 4 places to allow the book to wrap-around the business forms that are bound in the book. These scores vary in width according to the thickness of the number of forms to be bound into the book. Wrap-around covers encompass the entire form, allowing for a portion of the cover to be inserted between sets to prevent image transfer between more than one set.




THE TRIAD COVER

A triad cover is composed of two pieces of 150lb manila tag. One piece of tag is scored in two places allowing it to wrap-around the book and provide for insertion into the book to prevent image transfer between more than one set of forms. The short piece of tag is the cover for the forms. This type of book allows the short cover to be imprinted with information such as form name, numbers contained in the book, instructions on filling out the form or any other information you need to have readily accessible. The cover can be printed both front and back. You can also utilize other heavy weight cover stock for the cover and print the cover in process color (CMYK) or spot colors (PMS). Colored stocks can be used to allow various books to be easily differentiated. For a more finished look the stub area can be taped.



THE FLY-LEAF COVER

The most basic of covers is the fly-leaf. It is composed of one piece of 150lb manila tag and a piece of chipboard. The tag cover can be printed as in the triad cover above. There is often a piece of chipboard added to the back if carbonless forms are being used to insert between sets to prevent image transfer. As with the triad, other materials can be used to replace the manila tag for the cover.



COIL OR SPIRAL BOUND BOOKS

Forms can be bound in books using coil binding, which is also known as spiral binding. It also can be used for any book that you want to be able to lie flat, such as cookbooks, instruction manuals, musical scores, and so on. Coil binding is composed of either metal or plastic coil that looks similar to a spring. The coil is fed through specially punched holes and then is cut to size and crimped to keep the coil from backing out of the holes. When coil binding is used for business forms there is usually a 150 lb Manila Tag cover with a chipboard backer. Covers may also be scored, as with the triad cover, to provide a division between the form sets for writing. Coil binding provides a book that will lie open and flat and is useful for many applications. The cover of this book may also be printed as in the triad book covered above.


Three pieces of equipment are required for coil binding. A punch is used to create the holes along the edge of the document. Then a coil inserter is used to thread the coil through the holes in the cover. Some shops choose to do this step by hand. Finally the end of the coil is cut to size and then must be crimped to prevent the coil from coming loose from the book. This step can be done using crimping pliers that cut and crimp the coil simultaneously or by using a machine that has been designed for this specific purpose. 




I hope that this introduction to business form books is helpful. If you need a quote for business forms bound in books please call our customer service at 800.633.1228.




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